Swafie School Management
Run your school end-to-end
A complete school management system covering students, fees, exams, timetables and parent communication — for primary, secondary and tertiary schools.
Why businesses choose Swafie School Management.
Real outcomes you get from day one — not just a feature list.
Collect school fees easily
M-Pesa integration, instant receipts and fee balance SMS to parents — improve collections without extra admin work.
Save teachers hours
Auto-generate report cards, class positions and subject analyses in minutes — not a whole weekend.
Keep parents in the loop
Parents see fees, attendance and exam results on a portal and by SMS — fewer phone calls, more trust.
Built for Kenyan schools
CBC and 8-4-4 report formats, NEMIS-friendly records and offline-ready for schools with patchy internet.
Simple plans that grow with you.
Pick the plan that fits today — upgrade anytime as your team grows.
For small shops & single-site teams getting started.
- 1 branch / location
- Up to 2 user accounts
- Core modules & reports
- M-Pesa & cash payments
- Email support
Most popular — growing businesses with multiple staff.
- Up to 3 branches / locations
- Up to 10 user accounts
- All modules unlocked
- Priority WhatsApp support
- Free setup, training & data migration
For chains, hospitals & large institutions with custom needs.
- Unlimited branches & users
- Custom integrations & API access
- Dedicated account manager
- On-site training & SLA support
- Custom modules & branding
All plans include setup, training and updates. Cancel anytime.
What Swafie School Management does for you.
A complete, modern system — not just the basics.
Student records
Admissions, classes, streams, attendance and discipline records in one place.
Fees & invoicing
Term-based fee structures, balances, statements and M-Pesa payment integration.
Exams & grading
Capture marks, generate report cards, class positions and subject analyses.
Timetable
Build class and teacher timetables with conflict detection.
Parent portal & SMS
Parents get fee balances, exam results and event updates by portal or SMS.
Library & boarding
Optional library, hostel and transport modules to extend the system as you grow.
Common questions.
Can parents see their child's progress?+
Yes — a parent portal and SMS notifications keep them informed.
Do you support CBC reports?+
Yes, our report card templates cover CBC and 8-4-4 formats.
How is data backed up?+
Daily encrypted backups so your records are always safe.
See Swafie School Management in action.
Book a live demo and we'll walk you through the system — no commitment.